Every box on your shelf accounted for: its stock, its expiry, and when to reorder

Supplier, then section, then product

Arrange stock the way you buy it: the supplier, its sections and their items. Goods you don't count piece by piece get a pooled stock for their section, and a box sells whole or split into tablets, strips or ml from the same stock.

One product, several codes

The old shelf number and the maker's barcode on the box point to the same item. Extra codes show in the inventory list and can be unlinked from the edit form, merging two twins adds up their stock and keeps the old code as an extra, and an item with no barcode gets an internal EAN-13 code from the barcode generator, printed as a label.

Purchase invoices by scanning

Scan and type the count, or tick what arrived from the supplier's product list, with a low-stock-only view. After saving you see what the invoice did to stock: what went up, what was created for the first time, and what changed price or date.

A ledger for each supplier

Every movement with its number, date and the balance after it: an opening balance from before the system, invoices, payments, charges without an invoice, and adjustments. A payment on account goes to the opening balance first, then to invoices oldest first; a voided movement stays struck through with its reason; the statement prints.

The starter catalogue in one tap

Common veterinary companies with their sections and products; you pick the ones you deal with. Prices start empty because every clinic prices for its own market, so your first purchase invoice fills them, and each product learns its barcode from its first scan. A supplier you already have is completed, and a product you already have under the same name isn't added twice.

Two alert windows you set

A supplier return window (90 days by default) and a critical window (30 days). The home card counts what has entered the window and its value at cost, and you can mute one item's alert until its expiry date changes or its stock goes up.

A return list for the rep

Set an item aside for return and find it under its own filter, then print a return statement grouped by supplier at cost, or copy the list with name, quantity and date and paste it into your chat with the rep on WhatsApp.

Batches with their own dates

Each quantity keeps its expiry date and where it came from: a purchase invoice, earlier stock, or a manual addition. Sales are taken first from the unexpired batch that expires soonest, and the count checks each batch separately.

How long is left for each item?

Stock watch looks ahead from one to six months, or to a day you choose: what will expire, what will run out, and how many units will be left to expire on the shelf at the current pace, so you return or discount them before the window closes.

Suggested order from your sales rate

From net sales over the last 30 days and the lead time you set (7 days by default): what will run out before an order arrives and how much to order, grouped by supplier. The quantity is a suggestion you edit, then you copy the order for the rep or open a purchase invoice with it.

A daily count of a few items

Each day the system picks the number of items you set (5 by default): high-value items that move a lot, items not counted for a while, and items that had a difference before. The system's number stays hidden until you type what you counted, a difference needs a reason, and stock changes only after the manager approves. A losses report then shows what left stock, by reason.

The inventory audit and its printed report

Read-only: it names likely twins, items with no barcode or a hand-typed code, broken barcodes, impossible quantities, idle stock, and zero stock that still sells. Each finding shows how to fix it in the app, and the printed report orders the fixes and draws barcodes you can scan at the shelf. A stocktake sheet in Excel lets you type only what you counted, and the variance value is worked out for you.

Price raise by percentage, previewed and reversible

Manager only: choose products, services or both (everything, by category or supplier, or hand-picked items, with exclusions), then the percentage and a rounding that always goes up. Preview every line before saving, with flags for prices still below cost; a product group rises together, and a box sold by the tablet never comes to less than the whole box. Past invoices are never touched, and undo works line by line.

Deleting sends it to Deleted

A deleted product is kept exactly as it was, and Restore brings it back with its stock and invoices. A wrong merge is undone from the same tab. Each product also has a movement log showing every stock change over the past year and its cause: sale, purchase, return or adjustment.

A dose worked out to the syringe mark

Enter the weight and the dose is calculated in mg, then in ml at the vial's concentration, rounded to what a syringe can measure, or as a tablet count. The drug card in the treatment plan and the medicine picker both show how much of it you have in stock.

Stops before a mistake

Each drug is checked the moment it joins the treatment plan: a drug banned for the species, a dose above the ceiling, a drug already prescribed, a risky combination, an allergy recorded on the file, or an NSAID or aminoglycoside with dehydration or kidney disease. A critical risk appears with its reason in a red box above the plan, and in round mode it blocks marking the dose as given. The rules are fixed and written down, and the decision stays with the vet.